Virginia Tech®home

Business Practices Webinar

Business Practices Webinar Registration 

Financial Management hosts an annual seminar related to Business Practices. This year we will host a webinar over three days with presentations, reports, and other documents presented by experts from around the university. Covered topics include Export Controls and Sanctions, Human Resource Systems, IT Policy and Standards, Buying Business Meals or Catering Services, a new financial review tool called FINTRACS, as well as Internal Controls and Risk Mitigation.

Please note that this webinar is only available to Virginia Tech employees and is limited to 500 employees per session. You must use your registered Virginia Tech Zoom login in order to complete the registration process.

How to register:

Available breakout sessions are shown below. To register for a session, select the corresponding registration button. This will take you to a Zoom registration link. After registration, you will receive a confirmation email, which will contain a link to add this event to your calendar. You must register for each session that you wish to attend.

IMPORTANT: In order to be awarded CPE credit, you must attend the entire session and answer the poll questions within that session. 

Please let Accessible Technologies know if you need any reasonable accommodations to access the information for the sessions. If you need an alternate format of class materials, a screen magnifier, screen reader, speech input, or other assistive technology please let us know at least two weeks in advance to allow us time to ensure items are in place and configured correctly.

Day 1: October 17, 2022

Day 1: October 17, 2022 - Sessions and Speakers

Session #1: Buying Business Meals or Catering Services at Virginia Tech - America To Go

Date: Monday, October 17, 2022
Time: 10:00 - 10:50
Meet Presenters Erin Griffin and Cheri Meador

Virginia Tech takes the safety of everyone associated with the university very seriously. Because of that commitment, Procurement chose to partner with America To Go to create the catering Punchout that is hosted in HokieMart. This partnership lets the university offer catering options to campus departments that meet university standards regarding health inspections and minimum insurance requirements.


Session #2: IT Policy and Standards Update & IT Security Awareness Program

Date: Monday, October 17, 2022
Time: 11:00 - 11:50
Meet Presenter Randy Marchany

The IT Security Office is responsible for outreach and training that ensures all employees, from Graduate Teaching Assistants to veteran database administrators, have the knowledge required to safeguard university sensitive data. Several trainings of different mediums and flavors are available to faculty and staff.

The instructor-led security awareness program is offered in-person or over remote collaboration tools and engages the audience in hands-on exercises that reinforce and test its core concepts in real time. A purely online security awareness program, powered by SANS, is hosted in the PageUp LMS system and has versions geared for new employees and for those looking to refresh their security awareness prowess on an annual basis.

The Virginia Tech Information Technology Security Office (ITSO) Interactive Phishing Awareness Training hones in on the prevalence of phishing attacks at the university and teaches employees how to spot and avoid social engineering attacks using specially-crafted emails that simulate real-world threats and test the effectiveness of our awareness training programs.

Looking to the future, ITSO will offer role-based training for system administrators, database administrators, data stewards, departmental management and others, with content geared toward ensuring those roles vital for data security have the core skill sets required to maintain its confidentiality, integrity and availability.

Day 2: October 31, 2022

Day 2: October 31, 2022 - Sessions and Speakers

Session #1: Export Controls and Sanctions

Date: Monday, October 31, 2022
Time: 10:00 - 10:50
Meet Presenter John Talerico

Virginia Tech values and encourages international research, collaboration, and scholarship where global citizens engage with different ideas, beliefs, perspectives, experiences, identities, backgrounds and cultures. Virginia Tech is equally committed to meeting regulatory compliance in all areas of our education and research activities so that we are responsible stewards of public and private funding. John Talerico, the Director of Virginia Tech’s Office of Export and Secure Research Compliance, will be presenting an overview of some of these compliance areas, such as export controls, sanctions, undue foreign influence, international visitors, and international travel.


Session #2: Human Resources Systems Review

Date: Monday, October 31, 2022
Time: 11:00 - 11:50
Meet Presenter Laura Hagy

There are numerous key functions of human resources that include recruitment and onboarding, training and development, performance management, compensation, employee relations, benefits, and analytics in addition to several others.  These functions all benefit from the use of human resource systems which provide streamlined processes, operational efficiency, reduced errors, data security, and more time for a customer-centric approach to our employees.  This session will cover the human resource systems within the Division of Human Resources and how these systems benefit the Virginia Tech workforce.

Day 3: November 7, 2022

Day 3: November 7, 2022 - Sessions and Speakers

Session #1: Internal Controls and Risk Mitigation

Date: Monday, November 7, 2022
Time: 10:00 - 10:50
Meet Presenter Justin Noble

Internal controls and risk management is everyone’s job! I promise it isn’t as boring as it sounds. In this presentation, we will take a look at how important your role is in protecting Virginia Tech and its employees in your everyday work. We will review the role of ethics in internal control and how the Office of Audit, Risk, and Compliance can help you manage these critical processes.


Session #2: FINTRACS - Financial Review Tool

Date: Monday, November 7, 2022
Time: 11:00 - 11:50
Meet Presenter Derek Scheidt

This session will cover the FINTRACS (FINancial TRansaction Analysis and Certification System) tool, which is the university’s new, required method for performing monthly fund financial reviews and certifications. This presentation will provide a brief overview of the system along with a demo and question and answer session.

Unable to attend a session?


We will provide a recording of each of the sessions and all related materials the week after the event on our website. Please note that CPE is unavailable for those that do not attend the live sessions and answer the poll questions. 

Additional questions can be emailed to Shelley Seckers at financialmgmt@vt.edu.

 

 

Agenda

Day 1: Monday, October 17, 2022

10:00 - 10:50: Buying Business Meals or Catering Services at Virginia Tech - America To Go 

11:00 - 11:50: IT Policy and Standards Update & IT Security Awareness Program

Day 2: Monday, October 31, 2022

10:00 - 10:50: Export Controls and Sanctions

11:00 - 11:50: Human Resources Systems Review

Day 3: Monday, November 7, 2022

10:00 - 10:50: Internal Controls and Risk Mitigation

11:00 - 11:50: FINTRACS - Financial Review Tool

We will host another session in March. Information for that session will be available on December 16, 2022!