A record is any unit of information, in any recording medium regardless of physical form or characteristics, including data processing devices and computers, made or received in pursuance of law or in connection with the transaction of university business.
Records Management is an administrative technique that provides management and control over the files and records of the university to enhance efficiency and effectiveness. It includes activities associated with the creation, movement, retention, retrieval, duplication, safekeeping, and destruction of records.
The University Records Manager is responsible for compliance with the Virginia Public Records Act and is the liaison officer with the State Library of Virginia.
The University Records Manager develops and implements university policy and procedures for the university-wide Records Management Program in accordance with the guidelines of the Virginia Public Records Act. All organizational components of the university are required to participate in this program.
The Dean, Director, or Department Head is responsible for all university records generated and received by the unit. University records are the property of the university.
Administrators, faculty, staff, and students who terminate their association with the university are to return all university records to the appropriate office. University personnel are responsible for assuring compliance with state and federal statutes pertaining to the confidentiality of university records.